How Care Control works out Holiday
This guide will cover how the Care Control system calculated holiday entitlement for your staff members.
The basic entitlement in the WTR (Working Time Regulations 1998 (WTR), amended in 2003) is 5.6 weeks annually, which works out at 28 days for people working 5 days per week. Most contracts of employment express this as 5.6 weeks – inclusive of bank holidays – or as 20 days plus the 8 bank holidays.
http://www.legislation.gov.uk/uksi/2007/2079/pdfs/uksi_20072079_en.pdf
Please note – we recommend configuring all holiday related settings before using the roster system as making holiday setting changes afterwards can cause problems. If you are unsure, please contact our support team for advice.
1 - The Holiday Year
Three options available for the Holiday Year period:
- By Start Date – unique for each staff member, with their holiday year beginning when they started working for the organisation.
- By Birthday – unique for each staff member, with their holiday year beginning on their birthday.
- As Per Company Settings – same for each staff member, holiday year with manually set dates.
2 - Booking Calculation
Booking Calculation works out how many hours the staff member takes when booking a holiday, i.e., how many hours are removed from their allowance.
- Per Contracted Hours – based on the weekly contract hours. For example, if a staff member works 30 hours per week and books one week off, 30 hours would be deducted from their allowance. If they booked one day off, 4.28 hours would be deducted (30 divided by 7).
- As Planned Work – based on the active live rota. When a staff member books holiday, the system will check the rota to see if they are working during the requested dates and deduct the number of hours booked off.
- User Defined – the staff member chooses how much allowance they wish to use in a booking.
- Manager Defined – the staff member books holiday dates, but a manager enters the number of hours that will be deducted from their allowance.