How to Create and Modify a Pay Band

This guide explains how to create and manage pay bands within the Payroll app in Care Control Cloud. Pay bands allow you to define how staff are paid across different roles, including base rates, holiday rates, and salary options. You can also configure advanced pay rules such as incremental increases, shift-based indicators, day-specific rates, date-specific overrides (e.g. bank holidays), and break payment settings.

The Pay Band Builder provides a flexible way to structure pay, ensuring accuracy and consistency across your organisation. It also allows you to apply different pay conditions depending on time, role, or specific working scenarios, helping you reflect real-world payroll requirements.

By following this guide, you will learn how to:

Create new pay bands for specific roles
Define base, holiday, and salary rates
Apply incremental increases using percentages or fixed amounts
Configure shift indicators such as overtime or enhancements
Set different pay rates by day or specific dates
Manage how breaks are paid across shifts

This process ensures that payroll calculations are automated, consistent, and aligned with your organisation’s pay structure.

Interactive Guide

Text based guide

Enter the Payroll App

Open Pay Rate from the left-hand menu

Select Manage Pay Bands

Open Pay Band Builder

Select the pay period

Choose when the pay band will start

Open the role dropdown

Select the role for the pay band

Enter the base (normal) hourly rate

Optional: enter a holiday rate

Optional: enter an annual salary

Select the number of pay bands

Choose how many pay bands to create

Define how band increments change (percentage or fixed amount)

Review automatically calculated hourly rates

View current active pay bands

Close the preview window

Click Continue to create the pay bands

Select the role you created the band for

Create a new pay band period

Choose increase or decrease (percentage or amount)

Enter the rate change

Select the effective start date

Choose when the new period starts

Apply the changes

Create a new pay band

Choose how the band changes (percentage or fixed amount)

Confirm and create the pay band

Open the Indicator tab

Add a new shift indicator

Select an indicator type

Choose the indicator from the list

Enter the pay rate for this indicator

Understand indicator options

Supplement: adds extra pay on top of the base rate.
Multiplier: applies a multiple of the base rate (e.g. ×1.5 or ×2).
Ignore Hours: pays a flat amount regardless of hours worked.